Employee timesheet template in Excel

Every business needs effective time management systems in place to manage and optimize operations. You may need to track employees’ working hours to measure productivity, manage payroll and calculate any overtime. Alternatively, you may have part-time employees or freelancers with pay-per-hour contracts that need to track their own time to send invoices. In any case, time management systems are essential. There is a simple solution: to create an employee timesheet template in Excel and integrate it with your business operations.

Having an employee timesheet in place allows you to monitor employees’ working hours without having to be present for the entire time. This is particularly important if your team members are working remotely. By having an online timesheet, everyone can input their data at any time and any place.

Although there are many specialist time-management systems available, these can be extremely costly. Instead, you can create your very own custom-made hour-tracking system within Excel, simply using an employee timesheet template.

Why use Excel to manage timesheets?

• Flexibility: Excel spreadsheets can be modified and changed according to your organization’s needs and requirements. As such, there is no need for complicated software solutions or putting pressure on your IT department to build a customized system.
• Accessibility: Whether you are working from a tablet, a desktop, laptop, or smartphone, HR managers and employees always have access to the workflow.
• Compatibility: Microsoft Excel is easily compatible with other software that your organization might be using. Therefore, any related employee data you already have is easily imported into Excel spreadsheets.
• Ease of use: Many employees are familiar with spreadsheets and if they are not, it is easy to train them. Indeed, using an Excel-based template is ideal for beginners and advanced users alike.

How to get this template

Click on the button below to download the Sheetgo Employee timesheet template in Excel.

How to use the Employee Timesheet Template in Excel

Step 1: Delete the sample data

You’ll notice that the Input sheet contains sample data — this is just to show you how the whole template works.

Delete this information, and start using the spreadsheet.

Step 2: Employees start clocking their hours

Each employee, including you, should start registering their working hours in the Input tab.

There’s no need to enter anything in gray columns, as they are formulas that calculate the worked time.

Step 3: Check the dashboard

When all your team members have started recording their hours, the dashboard with the main charts should update automatically.