Education provider automates student enrollment and certification tracking

Touched by a Horse, a leading equine coaching certification program, faced significant administrative challenges managing student records across numerous manual spreadsheets. Sheetgo transformed their operations by centralizing data management, automating student registrations, program tracking, and certification distribution, thereby eliminating data inconsistencies and freeing their office manager from repetitive data entry.

Touched by a Horse struggled with an overwhelmingly manual workflow for managing comprehensive student records and program tracking. Their reliance on a multitude of disparate spreadsheets for student information, including registration, certifications, continuing education units, and course attendance, led to severe data redundancy, inconsistencies, and a high risk of errors. Updating any piece of information required laborious manual changes across multiple documents, consuming significant time and causing frustration. This fragmented approach prevented efficient tracking of student progress, timely identification of continuing education requirements, and seamless course registration management, severely impacting operational efficiency and burdening administrative staff.

Sheetgo provided Touched by a Horse with a robust, centralized data management solution that completely transformed their administrative processes. A core automated system was established to manage student data, consolidating information from various sources into a master record. This master record then automatically distributed relevant information across necessary operational documents, eliminating the need for manual updates and drastically reducing data inconsistencies and errors. The automation facilitated simplified student registration and data collection through integrated forms. Furthermore, automated workflows were configured to manage student contracts, track progress in various coaching programs, maintain comprehensive student and graduate rosters, and streamline the referral program. Data was automatically split and filtered based on specific conditions, ensuring that relevant information was directed to the correct documents or stakeholders at scheduled intervals. This integration with their existing cloud-based infrastructure ensured a seamless flow of data, enabling efficient tracking of student progress, certifications, and continuing education units. The result was a significant reduction in administrative time, improved data accuracy, and a far more efficient system, allowing the office manager to dedicate more time to core activities rather than manual data entry.