Attendance template in Excel

If you are active in the education sector, you most likely are no stranger to regularly absent students. In the past, attendance was often tracked by reviewing printed lists of students’ names, which had to be painstakingly checked on a weekly or monthly basis. Although schools still use this system, many have already adopted new technologies to automate student attendance tracking.

Adopting automation and utilizing new technologies has saved teachers a significant amount of time. In the meantime, efficiency in the administrative area also increased. However, there are numerous software tools available, and it can be challenging to find the right one for your specific needs.

Maybe you do not want to invest heavily in complex software with a steep learning curve. If you prefer a more reliable and affordable option, use spreadsheets to create an attendance template in Excel.

Why use Excel to create a student attendance tracker?

• Flexible: You can create your own attendance system tailored to your school’s needs.
• Accessible: You can access data for all your classes from anywhere in the world on your laptop or smartphone.
• Compatible with everything: Every other piece of software in the world integrates with Excel. If you have data stored in other programs, you can easily download or directly import that data and centralize everything in Excel.
• Easy to use: Almost every professional works with spreadsheets at some point during their life. Excel is a very intuitive and user-friendly system, even for those new to spreadsheets. This makes maintenance and training easier, ensuring your system remains future-proof.

How to get started

Sheetgo’s student attendance template in Excel is a spreadsheet template designed for managing attendance.

It provides schools, colleges, training centers, and other organizations that require tracking attendance with a reliable and straightforward way to take roll.

How to download the Sheetgo attendance Excel template

To begin:

1. 1. Click the Get template button below.
   2. Download the template and follow the instructions in this article to learn how to use the template.

How to use the Attendance template

Step 1: Enter student data (inputs)

Go to the Inputs sheet, select the year, and edit the student list.

Step 2: Register attendance

During each class, the teacher quickly takes roll directly inside the spreadsheet. There is a sheet for each month of the year. The days of the month run across the top of the screen from left to right.

Using the dropdown menu under each day, the teacher selects whether each student is present (P), tardy or late (T), excused or absent (E), or unexcused (U).

Step 3: Analyze

After running the attendance, you’ll have access to three additional sheets to help you assess class performance:

• Overview per student: Provides a summary of each student’s attendance.
• Overview per month: Shows the class’s average attendance by month.
• Attendance complete check: Helps identify any days with incomplete attendance records.

Attendance template in Excel