Plantilla de presupuesto vs real en Excel

Companies require a good understanding of their financial situation. Therefore, many organizations plan and take the time to perform a budget-versus-actual analysis. Performing a financial forecast helps firms identify potential issues.

Indeed, comparing your forecasted ingoings and outgoings with your actual income and expenses provides essential insight. Accordingly, a proper forecast provides a clearer understanding of the company’s current position.

When analyzing the financial forecast with actual results, two possible variances can arise. Variances signify differences between the budgeted and actual figures. On one hand, a favorable variance points towards either higher income or lower outgoings. For instance, an unfavorable variance signifies a lower income or higher outgoings compared to the forecast.

External factors often cause unfavorable variances. To illustrate, companies sometimes switch between suppliers because of supply shortages. Consequently, these companies encounter unexpected switching costs.

However, variances can also point towards internal issues within a company. For instance, if a company’s income is lower than forecast, there could be an issue in the Sales or Marketing department. As a result, companies cannot underestimate the importance of forecasting and investigating variances.

Recopilación de datos para el análisis

An essential part of performing a forecast analysis is collecting and analyzing data. Simply gathering the necessary data from different departments is often challenging. Additionally, analyzing the data is a time-consuming process.

Therefore, companies benefit when their departments use efficient and accessible formats to record their data. In fact, different software solutions are available to help firms plan and analyze their financial data. However, most of these solutions come with hefty price tags.

Typically, SMEs and start-ups lack the budget and time necessary to implement specialized software. Furthermore, data is likely managed in spreadsheets. As such, consider a budget vs actual template in Excel.

Why use Excel to track Budget vs Actual spend?

• Flexible: Excel allows you to manage and analyze all your financial data in the way that suits you. Whenever you need to change the system you can simply adapt the spreadsheets — without accounting software or IT support.
• Accesible: Excel can sync to the Cloud and transfer data in real-time. Administrators and managers can access and update Excel at any time, from anywhere.
• Compatible con todo: All software packages integrate with Excel, so if your company has data stored in other programs, you can easily import that information.
• Fácil de usar: Your colleagues probably already use spreadsheets and Excel is intuitive and user-friendly. As a result, the system is easy to maintain and onboarding your team is quick and simple.

Cómo empezar

Sheetgo’s budget vs. actual template in Excel enables companies to monitor budgets and analyze financial data easily. Regardless of an organization’s shape or size, the template provides teams and departments with a user-friendly way to collect and share financial data.

What is an Excel-based workflow template?

Above all, Sheetgo’s budget vs. actual Excel template provides you with a complete and systematic solution.

Your company’s data remains private and secure because the manager controls access to specific data.

Accordingly, teams enter and share data in separate spreadsheets. Meanwhile, the team leader or manager has access to various automated financial reports.

Cómo obtener la plantilla de gestión de proyectos para Excel

Para empezar, sigue estos pasos:

1. Haga clic en el botón Obtener plantilla botón.
2. Download the template and follow the instructions within to get started.

Step 1: Select the correct year

En primer lugar, vaya a la página Entradas tab and enter the year you wish to analyze.

Step 2: Set up the Income sheet

Now, go back to the Ingresos sheet and overwrite the sample data with your information.

Enter the company’s income sources in the Categories Input ficha.

Next, fill out the Forecast Detail tab and enter how much income each category should generate each month.

Afterwards, delete the sample data in the Income Detail tab. Every time an invoice is paid, the person responsible should log it here. 

Check out the automated income reports

The other tabs (Actual vs Forecast, Yearly Income y Yearly Forecast) generate automatic reports once your colleague(s) have started entering their forecast and income data.

Step 3: Set up the Expense sheet

Abra el Gastos sheet and, similar to the Ingresos sheet, enter the expenses categories in the Categories input.

En el Budget Detail sheet, enter the monthly budget allocated for expenses.
Then, in the Expenses Detail sheet, enter the actual amount spent every time a bill or invoice is paid.

The template automatically combines the budget and actual data to generate the Yearly Expenses, Actual vs Budget, y Yearly Budget reports.