Project management can be a complex and overwhelming challenge. Organizing, tracking, and managing different projects, budgets, and deadlines can become extremely difficult. Especially when you’re dealing with multiple Excel spreadsheets for each aspect of your process. Although there are many software tools available to help streamline your project management, they’re often extremely costly. What if there was something that could do the same thing, without the hefty price tag? That’s why Sheetgo has created a Gantt chart Excel template specifically designed for project management.
Excel still represents the go-to data management tool. Not only can it store and organize huge amounts of data, but it also offers a variety of analytical tools and features, including Gantt charts. No matter the project size, Gantt charts allow you to visualize your tasks easily, organized by their estimated duration. Let’s explore more benefits of a Gantt chart Excel template, and how you can use the Sheetgo template to streamline and optimize your operations as a project manager.
Why use the Sheetgo Gantt chart Excel template?
Sheetgo provides an entire template workflow that connects all your Excel files and automatically transfers data between them. This template workflow includes an Excel spreadsheet.
Firstly, when you assign tasks to your team members in your master sheet. Sheetgo will transfer this task data to the corresponding colleague spreadsheet. In these colleague spreadsheets, each team member can update the progress status for each of their tasks. Then, Sheetgo directly transfers this progress data back to the master sheet, where it is visualized as a Gantt chart. As a result, you have a complete overview of all the project operations, so that you can supervise everything effectively.
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- Automated system from start to finish: Not only does this template automate your data transfer, but you can also schedule automatic transfers, resulting in a completely self-sufficient system that always provides you with the latest insights.
- Avoid human error: As Sheetgo transfers your data automatically, there is no need to manually copy and paste, avoiding any unwanted errors.
- Scalability: You can add as many collaborator spreadsheets as needed for your department. The workflow can grow as your project grows.
- Maintain data privacy: You can share spreadsheets with the corresponding collaborators without losing control over the master sheet, which stores all the data.
- Easy integration: This template integrates with your Excel spreadsheets so that you can easily manage your pre-existing data. Also, you can also integrate data from other departments, which makes it ideal for creating comprehensive reports.
How to download Sheetgo’s Gantt chart Excel template
Click the button below to download the Gantt chart Excel template. The official name of the template is Project management template, and it includes a Gantt chart to monitor your team’s progress visually.
How to use Sheetgo’s Gantt Chart template in Excel
Now that you have downloaded the template, it’s time to prepare the template so that it’s ready to share and use!
Step 1: Fill out the inputs
You will see three tabs: Inputs, WBS, Gantt, and Parameters.
Go to the Inputs tab and fill out the following inputs: Start date, Gantt view mode, and Week start day. And go to Parameters and fill out the team members’ names that will later serve as the responsible parties for each project’s tasks. This will customize the template to your specific needs.
Step 2: Enter your project, subproject, and task data
In the WBS tab, enter all relevant information for each project, subproject, and task in their corresponding column.
Please note: The gray cells contain pre-written formulas, so you shouldn’t edit these under any circumstances. If you do, you risk the functionality of the entire spreadsheet.
Start tracking your team’s progress
Step 3: Enter task dependencies
Now that you have entered the project, subproject, and task, define the dependency for each.
- Start-to-start: The selected task can start while the dependent one is still in progress.
- Finish-to-start: The selected task can only start when the dependent one has finished.
Use the drop-down menu in Column H to select the dependency type.
Step 4: Select task duration and assign owner
Enter the duration of the task in column J, and the co-worker responsible for carrying out the task in Column K.
Step 5: Team members enter status progress
Each team member can now enter the progress status of the task in Column G of their individual colleague spreadsheet.
Conclusion
And there you go! With the Sheetgo Gantt chart Excel template, you now have complete control over your various projects’ tasks. Not only will you receive the latest task progress statuses from your team members automatically, but you can visualize these in the form of a Gantt chart.
If you are looking for more Excel-based workflow templates to add to your operations, check out this post on the Sheetgo automated timesheet Excel template.
Start tracking your team’s progress
