Healthcare provider automates patient health history workflows for improved care

Ascension, a leading faith-based healthcare organization, transformed its patient health history management within its Healthy Lifestyles programs. Faced with time-consuming manual data entry and document generation, their Project Management team implemented Sheetgo to automate data transfer from patient forms to structured records, and subsequently to printable patient charts. This automation significantly enhanced efficiency, reduced errors, and allowed staff to dedicate more time to critical patient care.

Ascension's Healthy Lifestyles programs faced significant operational challenges in managing daily patient health history data. Their existing workflow involved manually creating questionnaires, transferring data from these forms to spreadsheets, and then manually generating printable documents for patient charts. This labor-intensive process was highly inefficient, prone to human error, and created a substantial bottleneck, delaying patient care and increasing administrative burdens. Limitations within their form system, such as the inability to easily multi-select options, further exacerbated these problems.

Ascension leveraged Sheetgo to establish a fully automated system for their patient health history workflows, eliminating the need for manual data handling. Sheetgo seamlessly connected their patient intake forms, including those built with Google Forms, directly to their central data repositories. This integration allowed for the instant and automatic transfer of submitted patient information into structured spreadsheets. From these dynamic spreadsheets, Sheetgo was then configured to automatically generate essential printable documents for patient charts, depositing them into designated digital folders. This automated process dramatically reduced data entry errors, freed up valuable staff time previously spent on reconciliation and manual document creation, and ensured that accurate, up-to-date patient information was readily available for effective patient care. The solution also enabled easy sharing of relevant health data with collaborators and managers, with updates triggered automatically upon form submission or on a daily schedule.