[et_pb_section fb_built=”1″ _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Business Process Automation vs. Robotic Process Automation: What\u2019s the difference, and what should you use?<\/span><\/p>\n We will answer this question clearly and see how each automation works in different examples. We will also see examples of companies that used RPA and BPA.<\/span><\/p>\n [\/et_pb_text][et_pb_text module_id=”vs” _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n BPA looks at the big picture and aims to optimize entire <\/span>workflows<\/span><\/a>. RPA, however, focuses on automating specific, repetitive tasks within those workflows. BPA often involves changing processes, systems, and even company culture. RPA is generally easier to implement, as it doesn’t require major changes to existing systems.<\/span><\/p>\n Now that we know the main difference between RPA and BPA, let\u2019s look at each concept in more detail.<\/span><\/p>\n [\/et_pb_text][et_pb_text module_id=”bpa” _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Business process automation (BPA) is simply using technology to automate repetitive tasks that people normally do at work. These could include automatically sending emails to customers, filling out forms, or checking inventory levels.<\/span><\/p>\n Imagine you work in a busy office where you have to send the same email to every new customer. Instead of typing it out over and over again, BPA would let you set up a system that sends the email automatically whenever a new customer signs up. You save time and make sure that every customer gets the same information.<\/span><\/p>\n BPA isn’t just for email marketing, though. You can also use it in almost any type of business like:<\/span><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Here are some key characteristics of Business Process Automation (BPA):<\/span><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Vodafone Germany used Business Process Management<\/span><\/a> (BPM) to upgrade their systems. They moved from old, complex systems to a new cloud-based setup, which made their operations more flexible, transparent, and scalable.<\/span><\/p>\n [\/et_pb_text][et_pb_text module_id=”rpa” _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Robotic Process Automation (RPA) is a software you can program to do repetitive tasks on a computer. It follows a set of instructions to perform actions like clicking, typing, copying, and pasting data, just like a person would.<\/span><\/p>\n Think of it this way: if you have a boring task that involves clicking buttons, typing information, or following a set of instructions, you can train an RPA robot to do it for you.<\/span><\/p>\n Now, you might ask: Isn\u2019t BPA and RPA the same thing? Don\u2019t they automate tasks?<\/span><\/p>\n Yes, they both automate tasks, but on a different scale. For example, in a bakery, you can use BPA to change and automate the <\/span>entire<\/span><\/i> production line \u2014 from buying and storing ingredients to baking and distributing. However, you may only use RPA to automate <\/span>one<\/span><\/i> stage, like packaging.<\/span><\/p>\n In short, BPA affects a wider area, while RPA affects a smaller or one side of the business.<\/span><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Let\u2019s see RPA in action. Imagine you run four local shops that sell smartphones, laptops, speakers, and more. Whenever a shop sells a product, it is automatically added to a Google Sheet. Each shop has a separate sheet for easy management, as shown in the image below. <\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_1.webp” alt=”RPA vs BPA what’s the difference – 1″ title_text=”rpa-vs-bpa-whats-the-difference_1″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Now, assume you want to track the weekly sales of the Samsung S24 Ultra in each shop. You\u2019ll normally open each Google Sheet and manually count the number of sales. Imagine the nightmare if each shop sells 250 S24 Ultra. Another solution is to hire someone to perform this task. But whether you do it yourself or hire someone, you\u2019ll waste time and money and will likely make mistakes.<\/span><\/p>\n That\u2019s where Robotic Process Automation comes in. You can use a <\/span>workflow tool<\/span><\/a> like <\/span>Sheetgo<\/span><\/a> to automate this reporting task. Here is how:<\/span><\/p>\n 1. First, <\/span>connect<\/span><\/a> your Google Sheets.<\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_2.webp” alt=”RPA vs BPA what’s the difference – 2″ title_text=”rpa-vs-bpa-whats-the-difference_2″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 2. Select \u201cConditions\u201d to filter data.<\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_3.webp” alt=”RPA vs BPA what’s the difference – 3″ title_text=”rpa-vs-bpa-whats-the-difference_3″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 3. Select the column you want to get the information from, choose \u201cText is exactly,\u201d and enter the name of the text Sheetgo needs to filter. In my case, I set \u201cColumn B: Product Name,\u201d and the text is Samsung S24 Ultra. Click \u201cConfirm.\u201d<\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_4.webp” alt=”RPA vs BPA what’s the difference – 4″ title_text=”rpa-vs-bpa-whats-the-difference_4″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n I want Sheetgo to scan these four sheets and check if the text \u201cSamsung S24 Ultra\u201d appears among the products we sold.<\/span><\/p>\n 4. Next, select or create the destination file. Sheetgo will use this file or spreadsheet to report all S24 Ultra sales. Click \u201cFinish and save.\u201d<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_5.webp” alt=”RPA vs BPA what’s the difference – 5″ title_text=”rpa-vs-bpa-whats-the-difference_5″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 5.\u00a0 Sheetgo will now automatically scan your shops\u2019s sheets to see if they sold a new S24, as you can see in the image below.<\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_6.webp” alt=”RPA vs BPA what’s the difference – 6″ title_text=”rpa-vs-bpa-whats-the-difference_6″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 6. Finally, Sheetgo will create a report displaying the number of sales from each shop.<\/span><\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/08\/rpa-vs-bpa-whats-the-difference_7.webp” alt=”RPA vs BPA what’s the difference – 7″ title_text=”rpa-vs-bpa-whats-the-difference_7″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Did you see how RPA works? I used RPA principles to automate a reporting system (a section of my business). Thanks to this <\/span>Google Sheet automation<\/span><\/a>, you can focus on more important tasks while tracking sales.<\/span><\/p>\n You can use Sheetgo with Google Sheets and Excel to automate your <\/span>finance<\/span><\/a>, <\/span>HR<\/span><\/a>, <\/span>CRM<\/span><\/a>, <\/span>supply chain<\/span><\/a>, and more.<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\nRPA vs. BPA: What\u2019s the difference?<\/b><\/h2>\n
What is Business Process Automation (BPA)?<\/b><\/h2>\n
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Key characteristics of BPA<\/b><\/h3>\n
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BPA case study<\/b>
<\/span><\/h3>\nWhat is Robotic Process Automation (RPA)?<\/b><\/h2>\n
Real-life use case of Robotic Process Automation<\/b><\/h3>\n