{"id":38451,"date":"2022-10-03T11:28:00","date_gmt":"2022-10-03T09:28:00","guid":{"rendered":"https:\/\/blog.sheetgo.com\/?p=38451"},"modified":"2025-07-08T22:30:20","modified_gmt":"2025-07-08T20:30:20","slug":"flux-de-travail-pour-lapprobation-des-bons-de-commande","status":"publish","type":"post","link":"https:\/\/www.sheetgo.com\/fr\/blog\/manufacturing-templates\/purchase-order-approval-workflow\/","title":{"rendered":"Flux de travail pour l'approbation des bons de commande dans Google Sheets"},"content":{"rendered":"

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As new departments are constantly requesting new purchase orders to keep their operations flowing smoothly, the entire purchase order approval process can become complex and difficult to manage efficiently. With a purchase order approval workflow, you can easily keep on top of new order requests and track approvals all in one place, thus reducing the turnaround time for everyone involved.<\/p>\n

Purchase order approval workflows are able to streamline the entire PO process across multiple departments in any organization. For example, let\u2019s say I\u2019m the PO manager for my entire company. Using a purchase order approval workflow, I can receive multiple order requests per day from various departments such as Sales, Marketing, or HR. I can then manage approvals from one place, determine which order requests to send to the suppliers, and finally track the fulfilled orders.<\/p>\n

Let\u2019s take a look in more detail at what a purchase order approval workflow is, and how you can implement one into your operations in just 12 easy steps.<\/p>\n

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What is purchase order approval?<\/h2>\n

A purchase order is an official document that represents a contract between supplier and buyer of purchased goods. Purchase order approval is the entire process it takes to go from requesting an order, all the way to sending it to the supplier and tracking the fulfilled purchase back to your company.<\/p>\n

Every order request must be checked by the assigned approver, which can be a PO manager or even stakeholders (depending on your business). They can approve or deny a request, and then all approved requests become the official purchase order that is sent to the supplier.<\/p>\n

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Sign up for Sheetgo an start tracking your order requests<\/span><\/span> automatically<\/h4>\n

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How does a purchase order approval process work?<\/h3>\n

Although the purchase order approval process has many different steps, it\u2019s quite a straightforward sequence.<\/p>\n

Firstly, team members will request to purchase item(s) in the form of an order request. This is then received by the approver, who can either approve or reject the request.<\/p>\n

If approved, the order request is sent to the supplier immediately, who fulfills the request and delivers the order to the company.<\/p>\n

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Sheetgo Purchase order approval workflow<\/h3>\n

The Sheetgo purchase order approval workflow<\/a> differs from others because it automates the entire process from start to finish. The pre-built system consists of 4 Sheetgo forms, which are connected to the main spreadsheet – the Purchase order database. As a result, you have a form-based approval workflow that automatically records and sends your purchase data to the relevant team member.<\/p>\n

Various departments can submit their PO request via a Sheetgo form. The assigned approver is automatically notified of each new request by email and can approve or deny the request using another Sheetgo form. Sheetgo then takes the data from the PO request form and transfers it to the dynamic tabs located in the Purchase order document template.<\/p>\n

As a result, Sheetgo automatically generates the official PO document for all approved orders into a PDF. Then, this can be sent directly to the supplier. In order to complete the workflow, the requester must then fill out a form to state they have received the order from the supplier.<\/p>\n

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Why use purchase order approval?<\/h3>\n

With a purchase order approval workflow, a company can manage all of its purchase orders across multiple departments in one place. What\u2019s more, they can significantly streamline the turnaround time from order requests to order fulfillment.<\/p>\n

With the Sheetgo purchase order approval workflow, you experience even more benefits for your business. Here are just a few:<\/p>\n

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