As more schools and colleges start to operate remotely, with teachers and students both working from home, online education has become more prevalent than ever. As a result, Google for Education has become an indispensable toolset to deal with this challenge. When you’re teaching or running courses remotely, Google helps you build a virtual communication and collaboration environment to replace real-life interaction.[\/et_pb_text][et_pb_text _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Which apps are included and what can I do with them?<\/h3>\n
If you’re not familiar with the Google Workspace, all the apps are\u00a0cloud-based and accessible from any device. This means you access them over the internet with a login password, rather than installing software onto your computer. You can share documents with other users and collaborate in the same file at the same time. On top of that, all changes are updated automatically in real-time.<\/p>\n
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- Gmail<\/li>\n<\/h4>\n
Gmail allows schools to use their own domain to create email\u00a0accounts for users. It’s secure and easy to carry out searches and create archives. The administrator can access all email accounts, which is useful for monitoring or controlling student email.<\/p>\n
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- Calendar<\/li>\n<\/h4>\n
Google Calendar\u00a0lets you\u00a0schedule meetings, share events, and send reminders to colleagues and students. You can also create multiple calendars, e.g. a personal calendar, a classroom calendar, and a faculty calendar.<\/p>\n
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- Docs<\/li>\n<\/h4>\n
Google Docs is a collaborative word processor, like an online, pared-down version of Microsoft Word. This means that multiple users can work on one document together, in real-time. The person who creates the document can grant edit, comment, or view access to documents.<\/p>\n
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- Sheets<\/li>\n<\/h4>\n
Google Sheets\u00a0is Google’s own spreadsheet software for\u00a0recording data and crunching numbers. It’s a great tool for administrators to track school data and trends. Likewise, using Sheets in the classroom can help teach students valuable data management skills. It works like Excel, but it’s totally cloud-based with a very user-friendly design.<\/p>\n
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- Drive<\/li>\n<\/h4>\n
Google Drive offers unlimited cloud storage space to schools. In other words, you can organize and share documents and folders in one place and access them remotely from anywhere.<\/p>\n
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- Forms<\/li>\n<\/h4>\n
Google Forms is a survey tool allowing you to collect information, set quizzes, and analyze the results in real-time.<\/p>\n
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- Slides<\/li>\n<\/h4>\n
Google Slides\u00a0is like a simpler, collaborative version of PowerPoint, that allows the whole team to work together on multimedia presentations in real-time.<\/p>\n
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- Meet<\/li>\n<\/h4>\n
Google Meet offers video and voice conferencing for small groups of up to 25 people.<\/p>\n
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- Classroom<\/li>\n<\/h4>\n
Google Classroom is a digital learning environment where instructors can set assignments, communicate with students, and grade work.<\/p>\n
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- Sites<\/li>\n<\/h4>\n
Google Sites lets you or your students\u00a0create a simple website to host materials, curriculum, or projects\u00a0\u2014 without any web design or coding skills.<\/p>\n
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- Jamboard<\/li>\n<\/h4>\n
The Jamboard app allows students to share ideas and collaborate on a cloud-based whiteboard via tablet or web browser.<\/p>\n
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- Groups<\/li>\n<\/h4>\n
Google Groups enables you to share class handouts, materials, and links with students, parents, and other teachers. It’s also useful for sending email announcements to parents.<\/p>\n
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- Vault<\/li>\n<\/h4>\n
Google Vault gives you control over data and security settings.\n<\/ol>\n
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How secure is Google for Education?<\/h3>\n
Google for Education is designed to meet the security standards required of schools. On top of that, Google’s advanced settings give you personal control over your data.<\/p>\n
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- Secure Servers:\u00a0<\/b>All Google apps have enterprise-grade access controls so data stays private and secure.<\/li>\n
- Data Loss Protection<\/b> helps ensure that important data is saved.<\/li>\n
- No ads:<\/strong>\u00a0Google for Education’s core services do not contain advertising. In addition, student data from primary and secondary students is not used for targeted ad profiling.<\/li>\n
- Compliant with legislation.<\/strong>\u00a0Google Workspace for Education meets FERPA, COPPA, and data protection standards<\/a>.<\/li>\n
- Student Protection<\/strong>\u00a0helps keep young people safe online. This means that administrators can set controls and create reports to monitor interactions online. You can block certain keywords pertaining to violence or inappropriate conversations.<\/li>\n
- Vault<\/strong> allows you to control data retention, search your domain’s data, and carry out audits.<\/li>\n<\/ul>\n
If you work in a large institution and need more advanced privacy and security controls, you may want to pay for the Google Workspace for Education Plus<\/a> edition. This is an upgraded version of Google for Education with enhanced security options.[\/et_pb_text][et_pb_text _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Getting started with Google for Education<\/h3>\n
Google has great training materials. If Google for Education is new to you, check out the Teacher Center\u00a0<\/a>and the range of video tutorials on the Google for Education YouTube channel<\/a>.<\/p>\n
One of the leaders in the field of digital education is teacher and Google Certified innovator Alice Keeler. Her Teacher Tech website<\/a> and blog offers hundreds of tips, tutorials and templates on everything from teaching maths remotely, to coding for kids.[\/et_pb_text][et_pb_text _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Teach remotely via Google Classroom<\/h4>\n
Google Classroom is an impressive virtual learning environment that Google designed in conjunction with teachers. It allows you to:<\/p>\n
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- Create and manage classes. Students log in with a special code, so you can see who is present and keep information private.<\/li>\n
- Communicate with students via the Stream, just as if you were standing at the front of a real classroom. Students can ask questions and interact with you in the chatbox.<\/li>\n
- Provide materials and resources in the Classwork section.<\/li>\n
- Share videos, set quizzes, and other activities.<\/li>\n
- Set assignments and give feedback to students.<\/li>\n<\/ul>\n
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Using Google Sheets for remote teaching and education management<\/h4>\n
School administrators use spreadsheets every day for data management. However, sheets can also make a handy addition to the teacher’s toolkit, especially when you’re delivering classes remotely.<\/p>\n
Class brainstorming and project work<\/h5>\n
In an online learning environment, a spreadsheet can function like a whiteboard or a place to collect information.<\/p>\n
Students (or groups of students) can submit ideas, links, or comments via a Google Form, and you can set the information to appear automatically in a Google Sheet.<\/p>\n
If you’re presenting to the class via Google Meet or other video conferencing software, you can simply share your screen to show the spreadsheet. Unfamiliar with Google Forms? Check out our step-by-step guide on how to connect Google Forms to Google Sheets<\/a>.<\/p>\n
Help students organize their own work<\/h5>\n
Working remotely and digitally is a challenge for students as well as for teachers. Pupils can quickly accumulate a lot of documents and folders, making it difficult for them (and you) to find things.<\/p>\n
A spreadsheet offers a flexible and fast way for students to collect, organize, and share information in a tabular format. Students can use a spreadsheet as a way to prepare and share a portfolio of work or a research plan, for example. Sending emails back and forth with updates is incredibly time-consuming. Instead, you can check each student’s portfolio or project progress directly in their spreadsheet, via Google Sheets’ share function.<\/p>\n
Track attendance<\/h5>\n
Google Sheets is ideal for recording which students turn up to (online) class and sharing that data with school administrators.<\/p>\n
For a completely automated system, try\u00a0Sheetgo’s attendance management workflow template<\/a>. The\u00a0teacher fills out their own Google Sheet, marking which students are present or absent at each class using the tick boxes and dropdown menus. Each teacher\u2019s spreadsheet is connected to the administrator\u2019s master sheet, via Sheetgo<\/a> connections. The data flows automatically from the teacher\u2019s spreadsheet to the administrator\u2019s spreadsheet, giving school managers an instant overview of attendance across the school, without the need for emails or calls.<\/p>\n
Want to track attendance directly from Google Classroom? The program doesn’t have an inbuilt attendance system but it’s easy to create a system using Google Forms and Sheets. Learn more here.<\/a><\/p>\n
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Monitor student grades<\/h5>\n
Google Sheets lends itself to other educational admin tasks too. You can audit assignments, monitor student performance, and share that data with other staff.<\/p>\n
To record your students\u2019 grades and share that data with school administrators automatically, try\u00a0Sheetgo\u2019s Gradebooks Management template<\/a>. Firstly, teachers log student grades for each assignment in their own spreadsheet. Secondly, Sheetgo connections transfer the data to the manager\u2019s master sheet automatically. As a result, you get an at-a-glance overview of achievement levels per class or per assignment, all in one automated dashboard.[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2021\/10\/Google-for-Education-3.png” alt=”Google for Education 3″ title_text=”Google for Education 3″ _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Boost Google for Education with add-ons<\/h3>\n
Given that the entire set of apps is completely free, it’s pretty hard to beat Google Workspace. For teachers or school administrators looking for a set of collaboration and administration tools, it’s one of the best options available. Although remote learning has drawbacks for both educators and learners, working with Google Workspace can help both parties learn valuable transferable skills and work more productively.<\/p>\n
Google apps are extremely flexible, none more so than Google Sheets. And there’s a host of third-party add-ons available to help you do even cooler stuff with spreadsheets. For inspiration and ideas, check out our list of the top 5 Google Sheets add ons for education<\/a>.[\/et_pb_text][et_pb_text _builder_version=”4.22.2″ background_color=”#f9f9ff” custom_margin=”40px||40px||false|false” custom_padding=”15px|25px|15px|25px|true|true” border_width_left=”3px” border_color_left=”#808e95″ global_module=”26540″ saved_tabs=”all” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Editor\u2019s note<\/strong>: This is a revised version of a previous post that has been updated for accuracy and comprehensiveness.<\/em><\/p>\n
[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2020\/06\/Banner-student-attendance-template-1.png” alt=”Student attendance template Sheetgo” title_text=”Banner-student-attendance-template” url=”https:\/\/www.sheetgo.com\/templates\/education\/attendance-management-template\/” align=”center” disabled_on=”on|off|off” _builder_version=”4.9.4″ width=”640px” width_last_edited=”off|desktop” module_alignment=”center” height=”165px” global_module=”25592″ saved_tabs=”all” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Google for Education\u00a0is a set of cloud-based tools that enables educators and students to work together online. This version of Google includes all the core Google apps such as Gmail and Google Docs, with the addition of some school-oriented tools such as Google Classroom. If you work in an education setting, Google for Education won’t […]<\/p>\n","protected":false},"author":40,"featured_media":254721,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"G Suite for Education, formerly called Google Apps For Education, is a set of intelligent apps tied together to create an education powerhouse. It changes the way that educators communicate, collaborate, and teach. It is preparing students to learn in the same way they will one day work. Small businesses, large corporations, and some government organizations are already using G Suite to enhance the way they work. Cloud computing is changing the way we work and it is estimated that <\/span>50% of the U.S. workforce<\/span><\/a> will be remote by 2020. It is important to prepare students for this kind of work environment. It is free for schools and easy to use. Many schools are adopting it as a no-brainer way to change the way that administrative staff, faculty, and students connect.<\/span>\n
So, what exactly is <\/span>an intelligent set of apps<\/span><\/i>? <\/span><\/h6>\nLet\u2019s look at all of the features of G Suite for Education in detail. Part of the G Suite includes common Google products many of us are already using in our personal lives, like Gmail and Calendar. Therefore, users will adapt easily to the new tools. Other features like Classroom you may have never heard of, as it\u2019s only recently been available to users with personal accounts. A common feature they all have is that they are all web-based and accessible from any device with an internet connection. <\/span>\n\nGmail<\/b> an email platform that allows schools to use their own domain to create email\u00a0accounts for users. It is very secure, archivable, and searchable.<\/span>\n\nCalendar<\/b> schedule and share meetings events. Receive and send reminders. You can create multiple calendars. For example, you can have a personal calendar, a classroom calendar, and a faculty calendar.<\/span>\n\nDocs<\/b> is a collaborative word processor. Multiple users can work on one document in real-time. Creators can assign the ability to edit, comment, or view documents.<\/span>\n\nSheets<\/b> record data and crunch numbers. This is a great tool for administrators to track school data and trends. It is also a great tool to teach students valuable skills. It operates like Excel, but it is but totally cloud-based. There are many Google add-ons you can use to enhance sheets.<\/span>\n\nDrive <\/b>offers unlimited storage space to school. You can organize and share documents and folders in one place. Control permissions for who sees what, and access them from anywhere. <\/span>\n\nForms<\/b> is a survey maker you can use to collect information, give a quiz, and more. It also includes tools to analyze the data in real-time.<\/span>\n\nSlides<\/b> another collaborative tool that can be used to create multimedia slideshow presentations.<\/span>\n\nHangouts Meet <\/b>Video and voice conferencing for small groups up to 25 people. Soon, participants in the U.S. will have a dial-in option.<\/span>\n\nClassroom<\/b> a digital classroom that aids blended learning. Instructors use Google Classroom.<\/span>\n\nSites<\/b> create a website without having to know how to code or do web design.<\/span>\n\n \n
What are the Lesser Known Features of G Suite for Education?<\/h4>\n \n
More on Google Classroom<\/span><\/h6>\nGoogle Classroom is the feature that really ties all of these other components together to make G Suite for Education great for schools. Up until recently, teachers would not have had access to this feature unless they had a G Suite for Education account. Google still wants official schools to use G Suite for Education to teach students via this service. Therefore, personal accounts should only use Google Classroom for things like hobby instructions.<\/span>\n\n
![\"Google](\"https:\/\/static.sheetgo.com\/wp-content\/uploads\/2018\/06\/Screen-Shot-2018-06-26-at-10.57.35-AM-1024x522.webp\")
\n\nGoogle Classroom allows teachers to assign homework, provide students with feedback, send quizzes via Forms, and provide students with documents and other resources via Google Drive. Also, each Classroom has a unique code for students to join to keep information private. Google works with teachers schools to get feedback on their needs. They have committed to improving Google Classroom as a way of improving blended learning.<\/span>\nGoogle Sites<\/span><\/h6>\nAnother feature included G Suite for Education is an intuitive and easy to use website builder. Schools can use this to create a simple wiki or informational pages for certain classes or subjects. Most notably, they can use it to build a schoolwide intranet or informational system. Also, students can use Sites to make digital portfolios, present projects, or collaborate and create with other students.<\/span>\n
<\/h6>\n
G Suite for Education is Very Secure<\/span><\/h6>\n
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- Secure Servers all of the apps have enterprise-grade access control so data stays private and secure.<\/span><\/b><\/li>\n \t
- Data Loss Protection helps to ensure that important data is secured and saved.<\/span><\/b><\/li>\n \t
- Student Protection<\/strong>\u00a0helps keep young people safe online. One of the most noteworthy features, administrators can set controls and create reports to monitor interactions online. So, you can block certain keywords pertaining to violence or inappropriate conversations then notify the admin when used by students.<\/span><\/li>\n<\/ul>","_et_gb_content_width":"2880","footnotes":""},"categories":[34],"tags":[35],"class_list":["post-8905","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-education-processes","tag-education"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts\/8905","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/users\/40"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/comments?post=8905"}],"version-history":[{"count":0,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts\/8905\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/media\/254721"}],"wp:attachment":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/media?parent=8905"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/categories?post=8905"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/tags?post=8905"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Data Loss Protection helps to ensure that important data is secured and saved.<\/span><\/b><\/li>\n \t
- Secure Servers all of the apps have enterprise-grade access control so data stays private and secure.<\/span><\/b><\/li>\n \t
- Data Loss Protection<\/b> helps ensure that important data is saved.<\/li>\n
- Secure Servers:\u00a0<\/b>All Google apps have enterprise-grade access controls so data stays private and secure.<\/li>\n