{"id":48477,"date":"2024-04-08T22:40:35","date_gmt":"2024-04-08T20:40:35","guid":{"rendered":"https:\/\/blog.sheetgo.com\/?p=48477"},"modified":"2025-12-17T20:03:29","modified_gmt":"2025-12-17T19:03:29","slug":"what-is-a-business-process","status":"publish","type":"post","link":"https:\/\/www.sheetgo.com\/es\/blog\/productivity-tips\/what-is-a-business-process\/","title":{"rendered":"Qu\u00e9 es un proceso empresarial y c\u00f3mo crearlo"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

A business process consists of a specific goal and all the steps it takes to reach it<\/b>. It is usually a recurring task that involves more than one person, and ranges from super complex to relatively simple.<\/span><\/p>\n

Having good business process management (BPM for short) is key for success. Standardizing the way these repeating processes are handled saves time and ensures consistent results. But regardless of how well your organization runs there is always room for improvement.<\/span><\/p>\n

Let\u2019s explore operational processes in more detail and things you should consider when creating one. Finally, let\u2019s look how Sheetgo can be just the right tool to get your organization running smoothly.<\/span><\/p>\n

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What is a business process?<\/span><\/h2>\n

As already mentioned, a business process is all the tasks and procedures needed to achieve a certain output. This output can either provide value to the customer or to the business itself.<\/span><\/p>\n

The need for streamlined processes arose with industrialization<\/b> and is still relevant today. Back in the day it was used exclusively for manufacturing, but nowadays the concept applies to any type of business.<\/span><\/p>\n

Business processes<\/b> are different from business tasks; they are more complex and naturally involve more people. They are usually the result of debate between stakeholders and involve various iterations to make them more efficient.<\/span><\/p>\n

Business tasks<\/b> are usually carried out by a single person who has more liberty to proceed as they see fit. These tasks may be part of larger business processes or just one-off initiatives that are self-conclusive.<\/span><\/p>\n

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Business process example<\/span><\/h3>\n

It can be hard to imagine just how many business processes we have set up at our workplaces. In this sense a simple example can be really clarifying.<\/span><\/p>\n

Let\u2019s look at a bare-boned hiring process:<\/span><\/p>\n

    \n
  1. Candidates apply<\/b> – People may submit their application through a referral, an online platform or as a result of being contacted by HR.<\/span><\/li>\n
  2. Submissions are selected <\/b>– A selection is made from all the received applications.<\/span><\/li>\n
  3. People are interviewed<\/b> – A meeting is set up to evaluate if interested candidates are good for the role.<\/span><\/li>\n
  4. A person is selected <\/b>– It\u2019s done! A new employee is selected and will soon join the ranks.<\/span><\/li>\n<\/ol>\n

    Obviously this is a simplified process and what happens at your organization probably involves more steps. The important thing to point out is that <\/span>even a small process can run into problems:<\/b><\/p>\n

      \n
    • The number of submissions received may be insufficient.<\/span><\/li>\n
    • The selection can be too lax or too severe.<\/span><\/li>\n
    • Setting up interviews can be a coordination nightmare.<\/span><\/li>\n<\/ul>\n

      Any of these issues can be tackled by having a solid business process in place. To achieve this process it should improve over time to work out kinks and.<\/span><\/p>\n

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      Key components of a business process<\/span><\/h3>\n

      Understanding the key components of a business process is crucial. Each process, regardless of its complexity or the industry it belongs to is made up of several parts.\u00a0<\/span><\/p>\n

      Here\u2019s a breakdown of the basic elements that make up a (good) business process:<\/span><\/p>\n

        \n
      • Objective: <\/b>Every business process should have a clear goal or outcome it aims to achieve.<\/span><\/li>\n
      • Inputs<\/b>: Resources needed to execute the process. They can be materials, information, data, or employee time.<\/span><\/li>\n
      • Tasks:<\/b> These are the steps taken to transform inputs into outputs.\u00a0<\/span><\/li>\n
      • Outputs:<\/b> Results or products of the process. They can be tangible (like a manufactured item) or intangible (like a report or a service).<\/span><\/li>\n
      • Performance Indicators<\/b>: They help in tracking progress towards the objective, identifying areas for improvement, and making data-driven decisions.<\/span><\/li>\n<\/ul>\n

        Whether you\u2019re improving an existing process or developing a new one, having these elements in mind is essential for success. And with tools like Sheetgo, you can streamline and automate many of these components, ensuring your organization runs as smoothly and efficiently as possible.<\/span><\/p>\n

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        Designing an effective business process<\/span><\/h2>\n

        If you are trying to tackle a new challenge and are looking to do it with a new business process. There are a number of things to consider.<\/span><\/p>\n

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        Have a clear goal in mind<\/span><\/h3>\n

        Setting a clear objective is the first step to success.<\/b> It allows you to know what you are trying to achieve and everything else should gravitate towards this.<\/span><\/p>\n

        This involves not only having a well defined output but also an expected result. In other words, you need to know what success and what failure looks like. This will be the ultimate measure of whether there are problems in your process.<\/span><\/p>\n

        For the example we\u2019ve already discussed, the goal is to hire a new employee. But what if it takes you an entire year to achieve it? Surely the objective is met but the process is not efficient. A better goal would have been \u201cto hire a new employee within a month\u201d. This paints a clear picture of what is expected.<\/span><\/p>\n

        [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2024\/04\/what-is-a-business-process_2.webp” title_text=”what-is-a-business-process_2″ align=”center” _builder_version=”4.24.1″ _module_preset=”default” width=”100%” custom_margin=”30px||30px||true|false” border_radii=”on|12px|12px|12px|12px” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text module_id=”get” _builder_version=”4.24.1″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

        Get all stakeholders involved<\/span><\/h3>\n

        Getting everybody that is going to use the process involved as early as possible is important for the sake of collaboration. Especially if it involves several departments, building a system that works for everybody will make everything run smoothly.<\/span><\/p>\n

        Again let\u2019s explore the previous example. The manager asks for a new hire for design and talks directly to HR, without letting the team know. HR sets up the entire process and goes on to collect a load of candidates. All of the candidates are forwarded to the design team, and they realize that none of them have an essential skill. They are ruled out and the process has to start over again.<\/span><\/p>\n

        The point here is that <\/span>good communication is needed for a good business process<\/b>. Getting everybody on the same page from the get-go avoids a lot of headaches.<\/span><\/p>\n

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        Iterate, iterate, iterate<\/span><\/h3>\n

        Businesses are continually adapting and so should their processes. <\/b>Unfortunately they aren\u2019t something you can set and forget, rather you have to revisit and tweak them.<\/span><\/p>\n

        And for this we go back to the importance of performance indicators to diagnose leaks in your pipeline. Having clear goals is crucial to analyze what part of your process needs to be improved.<\/span><\/p>\n

        Let\u2019s revisit our new hiring process. We completed the first cycle and have a new employee, but it took us two months instead of one. Maybe our expectations were not realistic as usually happens when we do something for the first time.\u00a0<\/span><\/p>\n

        Whatever the case, there is always room for improvement. A lot of things could have happened along the way:<\/span><\/p>\n