[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
The number of jobs involving entering data in a system has increased significantly, even before starting the era of big data. As data is usually entered manually, this is not only time-consuming but also error-prone. What\u2019s more, it will likely affect concentration levels which would be more useful for data analysis or more complex functions. While it\u2019s true that companies used to outsource data entry processes, data entry software has allowed most businesses to automate these tasks while maintaining the desired level of productivity.<\/p>\n
How is it possible to automate data entry? This will depend on the type of software or tools you use. But, most available platforms are fairly intuitive and customizable to the size of your team and data. In this article, you\u2019ll gain a full understanding of what automated data entry is, the key benefits of using data entry automation software, and how this is achieved in Excel and Power Automate.<\/p>\n
[\/et_pb_text][et_pb_text module_id=”what-is-automated-data-entry” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
Automated data entry refers to any process where information is entered without the need for manual work. Specialized software uses artificial intelligence (AI) and machine learning to extract data from a source into a structured format, such as .csv, JSON, XML, etc.<\/p>\n
What would entail hours of work for your team, can be eliminated and ensure more accurate and precise results. This way, you can focus on more complex tasks such as data analysis or reporting.<\/p>\n
[\/et_pb_text][et_pb_text module_id=”automated-data-entry-benefits” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
There are major benefits when it comes to implementing an automated data entry system<\/a> in your organization, especially for jobs that entail pulling information from large databases. For example, invoices, purchase orders, customer service ticketing, generating reports, ID verification procedures, APIs, etc. Although depending on the type of task the advantages will vary, here are four key benefits for your business if you decide to use data entry automation software:<\/p>\n Automated data entry software is based on Artificial Intelligence (AI) and Machine Learning (ML) technology. This means that the process of extracting data can guarantee a level of accuracy that is harder, or nearly impossible, to achieve by humans. Not only does this reduce the time it takes to complete this process, but it also saves you from post-editing stages and having to deal with manual errors.<\/p>\n Although this type of task has been outsourced to specialized companies, automated data entry software has become more accessible to most users. Acquiring this type of technology in your organization will noticeably decrease operational costs since you\u2019ll eliminate manual processes that also affect the productivity level.<\/p>\n Data entry in the hands of software is not only faster, but it\u2019s the best way to reach a successful ratio of speed and accuracy. This means that you can reallocate human resources and manual work to tasks that have a direct impact on the bottom line, aka net income.<\/p>\n AI-based software will be able to handle growing numbers of tasks for your business, without a change in speed or accuracy. Considering that the volume of data will grow, if all works smoothly, you\u2019ll need to rely on intelligent data structuring. For example, the finance department will need to classify documents according to the origin and purpose of the cost or revenue, invoices, receipts, etc. derived from a supplier, internal, etc.<\/p>\n Now that you\u2019ve seen the many advantages you can enjoy from implementing software of this type in your business, let\u2019s see clearer examples of how data entry automation can be achieved in Excel.<\/p>\n Macros are a powerful tool that can be used to automate tedious tasks in Excel. Here’s how to use macros in Excel<\/a>.<\/p>\n [\/et_pb_text][et_pb_text module_id=”data-entry-automation-software” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n Data entry software is based on AI specialized technologies such as Optical Character Recognition (OCR). OCR allows for the digital conversion of information so that it can be read by a machine. For example, a scanner uses this technology by digitalizing a handwritten document. This objective is the same as manual data entry.<\/p>\n Another branch that has helped digitalize data is Natural Language Processing (NLP), as this field is at the crossroads between linguistics, computer science, and AI. It aims to help computers make sense of the human language, and the most straightforward example here is Alexa or Siri.<\/p>\n Robotic Process Automation (RPA)<\/a> refers to a software program that learns to imitate human actions to then carry them out in the future in the same circumstances. This is why we can automate tasks so that they are triggered at given intervals without us having to intervene at all.<\/p>\n Now that we\u2019ve seen the main technologies responsible for data entry automation, let\u2019s see how this works in a well-known platform such as Excel.<\/p>\n Although Excel offers many tools to automate data entry, VBA macros and Power Automate offer the most intuitive and powerful solutions for this. In both cases, data entry can be achieved through the Excel data entry form feature. This is how you can create a data entry form in VBA Macros.<\/p>\n To create a data entry form in Excel, you\u2019ll need to make sure to enable your \u201cDeveloper\u201d tab. You can read our blog article on How to Use Excel Macros<\/a> for more in-depth guidance.<\/p>\n 1.<\/strong> Go to Developer > Visual Basic.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-excel-developer-tab.webp” alt=”Data entry automation in Excel \u2014 Developer tab with the Visual Basic button above a sheet of lead records” title_text=”Developer tab with the Visual Basic button above a sheet of lead records” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 2.<\/strong> Select Insert > UserForm.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-vba-insert-userform.webp” alt=”Data entry automation in Excel \u2014 VBA editor with the Insert menu open and UserForm highlighted” title_text=”VBA editor with the Insert menu open and UserForm highlighted” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 3.<\/strong> The \u201cToolbox\u201d window and the \u201cUserForm\u201d to the right are the main elements you\u2019ll be working with to create your own form. Simply drag one of the elements to the \u201cUserForm1\u201d box and double-click to edit.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-vba-userform-toolbox.webp” alt=”Data entry automation in Excel \u2014 blank UserForm1 next to the Toolbox controls in the VBA editor” title_text=”Blank UserForm1 next to the Toolbox controls in the VBA editor” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n As simple as that! By creating a form, you are pre-structuring the data that will be entered further on. This way, any time that data is input in the future, you won\u2019t have to worry about manually categorizing or restructuring.<\/p>\n As the name suggests, Power Automate is currently the most powerful tool offered by Microsoft to automate any business process. This is how a data entry form in Power Automate is created.<\/p>\n 1.<\/strong> Open your Power Automate application and click on Create > Instant cloud flow.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-power-automate-instant-flow.webp” alt=”Data entry automation in Power Automate \u2014 Three ways to make a flow with Instant cloud flow selected” title_text=”Three ways to make a flow with Instant cloud flow selected” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 2.<\/strong> Select \u201cManually trigger a flow\u201d from the available options.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-manually-trigger-flow.webp” alt=”Data entry automation in Power Automate \u2014 Build an instant cloud flow dialog with Manually trigger a flow” title_text=”Build an instant cloud flow dialog with Manually trigger a flow” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 3.<\/strong> Click on the \u201cManually trigger a flow\u201d box to access the \u201cAdd an input\u201d option.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-add-an-input.webp” alt=”Data entry automation in Power Automate \u2014 Manually trigger a flow card with the Add an input option” title_text=”Manually trigger a flow card with the Add an input option” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 4.<\/strong> The options correspond to the data type. Once selected, you can select further options by clicking on the vertical ellipsis. Once you finish, click on \u201cNew Step\u201d.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-user-input-types.webp” alt=”Data entry automation in Power Automate \u2014 input types Text, Yes\/No, File, Email, Number and Date” title_text=”Input types Text, Yes\/No, File, Email, Number and Date” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 5.<\/strong> Select any of the \u201cConnections\u201d to connect your form with the spreadsheet you\u2019ll enter the data. Then, select \u201cCreate table\u201d from the \u201cActions\u201d tab.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-excel-online-create-table.webp” alt=”Data entry automation in Power Automate \u2014 Excel Online (Business) actions list with Create table” title_text=”Excel Online (Business) actions list with Create table” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 6.<\/strong> The following input fields correspond to the location where your form is created, including \u201cLocation\u201d, \u201cDocument Library\u201d, \u201cFile\u201d, and \u201cTable range\u201d. Use a semicolon to enter the \u201cColumn names\u201d. Once you finish, click \u201cSave\u201d.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/data-entry-automation-create-table-fields.webp” alt=”Data entry automation in Power Automate \u2014 Create table fields for Location, Document Library, File and Table range” title_text=”Create table fields for Location, Document Library, File and Table range” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text module_id=”conclusion” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n It’s clear that any business process can benefit from data entry automation tools. It\u2019s especially useful in tasks involving pulling data from invoices or purchase orders, for which the finance or accounting team is responsible.<\/p>\n You should now fully understand the meaning of data entry automation and how it can be achieved in different platforms, including Excel and Power Automate. However, Excel automation tools are not limited to data entry tasks and can be used to record any action that you want to repeat in the future without human intervention altogether.<\/p>\n If your team works in Google Sheets, the same idea applies. Connect Google Forms to Google Sheets<\/a> so each response lands in its own row, and use data validation<\/a> to keep typed entries consistent. To compare tools that go beyond data entry, see our list of the best workflow automation software<\/a>. And if most of your data entry is copying rows from one spreadsheet to another, Sheetgo<\/a>, an AI-powered data automation platform, can move that data between your Excel and Google Sheets files for you.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Descubre qu\u00e9 es la automatizaci\u00f3n de la introducci\u00f3n de datos, sus principales ventajas y c\u00f3mo automatizar la entrada de datos en Excel con un formulario de VBA o un flujo de Power Automate.<\/p>","protected":false},"author":2,"featured_media":265839,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[51],"tags":[],"class_list":["post-265829","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-excel-features"],"acf":[],"permalink_manager":null,"_links":{"self":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts\/265829","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/comments?post=265829"}],"version-history":[{"count":1,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts\/265829\/revisions"}],"predecessor-version":[{"id":266568,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/posts\/265829\/revisions\/266568"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/media\/265839"}],"wp:attachment":[{"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/media?parent=265829"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/categories?post=265829"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sheetgo.com\/es\/wp-json\/wp\/v2\/tags?post=265829"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Reduce errors<\/h3>\n
Optimize budget<\/h3>\n
Boost productivity<\/h3>\n
Control scalability<\/h3>\n
How to use macros in Excel to automate tasks?<\/h4>\n
Data entry automation software<\/h2>\n
Data entry automation in Excel<\/h3>\n
Data entry form in VBA macros<\/h3>\n
Data entry form in Power Automate<\/h3>\n
Conclusion<\/h2>\n