{"id":265092,"date":"2024-03-13T20:08:34","date_gmt":"2024-03-13T19:08:34","guid":{"rendered":"https:\/\/www.sheetgo.com\/?p=265092"},"modified":"2026-10-20T15:27:18","modified_gmt":"2026-10-20T13:27:18","slug":"compartir-google-sheets","status":"publish","type":"post","link":"https:\/\/www.sheetgo.com\/es\/blog\/google-sheets-features\/how-to-share-google-sheets\/","title":{"rendered":"C\u00f3mo compartir Google Sheets (gu\u00eda completa)"},"content":{"rendered":"

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Google Drive represented the first user-friendly and free file storage system. This platform continues to add features to make it super easy to share and collaborate on the same document simultaneously. If spreadsheets represent the go-to document type for your team, then you\u2019ll find the sharing and collaboration features in Google Sheets the most useful alternative.<\/p>\n

For example, Google Sheets allows you to share only one tab<\/a> rather than the entire spreadsheet. You can also configure your Google Sheets permissions<\/a> to restrict specific users from viewing, editing, or commenting. In this complete guide, you\u2019ll learn how to make a Google Sheet public and how to create a Google Sheet to share with everyone. Additionally, you\u2019ll find practical examples of how to share Google Sheets with all the available options; using links, via email, and depending on how many users you wish to grant access to.<\/p>\n

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How to share Google Sheets?<\/h2>\n

Many users choose Google Sheets as their preferred tool for online, simultaneous collaboration. Why? For the majority of cases, you simply need to click on the \u201cShare\u201d button.<\/p>\n

However, it\u2019s not always the case that you\u2019ll share for collaborative purposes, so it\u2019s important to understand the different sharing options in Google Sheets.<\/p>\n

Google Sheets sharing options<\/h3>\n

There are two ways to share your Google Sheets:<\/p>\n

1.<\/strong> Via a shareable link.<\/p>\n

2.<\/strong> Adding user emails.<\/p>\n

Since the second option will require further steps, let\u2019s first see how to share your Google Sheet via a shareable link.<\/p>\n

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How to share your Google Sheet by getting the link?<\/h2>\n

1.<\/strong> Go to your Google Drive and right-click on the Google Sheets you\u2019d like to share. Select \u201cGet link\u201d from the drop-down menu.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/how-to-share-google-sheets-drive-get-link.webp” alt=”How to share Google Sheets \u2014 Google Drive right-click menu with Share and Get link” title_text=”Google Drive right-click menu with Share and Get link” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

2.<\/strong> Alternatively, you can click on the \u201cShare\u201d button placed in the top-right corner.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheets-share-button.webp” alt=”Share Google Sheets \u2014 green Share button at the top right of the spreadsheet” title_text=”Green Share button at the top right of the spreadsheet” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

3.<\/strong> Go to the \u201cGet link\u201d box and click on \u201cCopy link\u201d.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheet-copy-link.webp” alt=”Share a Google Sheet link \u2014 sharing dialog with Copy link in the Get link box” title_text=”Sharing dialog with Copy link in the Get link box” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Once you have copied the link, you can paste it on any of the communication channels used with your team, whether it\u2019s email or instant messaging. However, for them to be able to access the document, they need a Google account with access to the file, unless you set the link to “Anyone with the link” as shown below.<\/p>\n

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How to share your Google Sheet by adding the user email?<\/h2>\n

1.<\/strong> Click on the \u201cShare\u201d button placed in the top-right corner of your Google Sheets.<\/p>\n

2.<\/strong> In the \u201cShare with people and groups\u201d setting box, click on the \u201cAdd people and groups\u201d empty field. Start typing the email address of the user you\u2019d like to share the file with. Click on the user email to add them to your permissions.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheet-add-people-email.webp” alt=”Share a Google Sheet by email \u2014 Add people and groups field with contact suggestions” title_text=”Add people and groups field with contact suggestions” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

3.<\/strong> Leave the \u201cNotify people\u201d box ticked, so they are notified via email about the shared Google Sheets.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheet-notify-people.webp” alt=”Share a Google Sheet by email \u2014 Notify people box checked and the Viewer role” title_text=”Notify people box checked and the Viewer role” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

4.<\/strong> Enter a message in the \u201cMessage\u201d space in case there is any additional information you\u2019d like to add. Users will receive this message in the email body. Once you\u2019re done, click \u201cSend\u201d.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheet-email-message.webp” alt=”Share a Google Sheet by email \u2014 note typed in the Message field above Send” title_text=”Note typed in the Message field above Send” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

So far, you\u2019ve seen the two ways of sharing a Google Sheet. Let\u2019s now explore how it can be shared to allow for editing.<\/p>\n

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How to share a Google Sheet and allow editing?<\/h2>\n

If you want to make your Google Sheets a fully collaborative spreadsheet, then you need to make sure that the shared document is editable. This is how you can share your Google Sheets and allow for editing.<\/p>\n

1.<\/strong> Repeat steps 2-3 from How to share your Google Sheet by getting the link.<\/p>\n

2.<\/strong> In the \u201cShare with people and groups\u201d setting window, click on the drop-down option next to each user email, then select \u201cEditor\u201d to grant editing rights to each user.<\/p>\n

Editors can change any cell. To keep formulas or important ranges safe, protect cells or pages in Google Sheets<\/a> before you share.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheet-allow-editing.webp” alt=”Share a Google Sheet with editing \u2014 role menu with Viewer, Commenter and Editor” title_text=”Role menu with Viewer, Commenter and Editor” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text module_id=”how-to-share-google-sheets-with-everyone” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

How to share Google Sheets with everyone?<\/h2>\n

Note that \u201ceveryone\u201d is usually understood as everyone within a group or organization. This sharing option is recommended for teams that have a workspace or shared Google Drive, where any document created in that shared Drive is accessible to everyone. This is how you can share your Google Sheets with everyone in your organization or group.<\/p>\n

1.<\/strong> Repeat steps 2-3 from How to share your Google Sheet by getting the link.<\/p>\n

2.<\/strong> In the \u201cGet link\u201d settings box click on the hyperlinked text, \u201cShare with [name of your organization or group]\u201d.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheets-with-organization.webp” alt=”Share Google Sheets with everyone \u2014 Get link box with a restricted link and a group” title_text=”Get link box with a restricted link and a group” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

3.<\/strong> Google will now prompt you to select among three options: \u201cRestricted\u201d, \u201c[Your organization or group]\u201d, and \u201cAnyone with the link\u201d. Select the \u201c[Your organization or group]\u201d option.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheets-select-organization.webp” alt=”Share Google Sheets with everyone \u2014 link menu with Restricted, the group and Anyone with the link” title_text=”Link menu with Restricted, the group and Anyone with the link” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

4.<\/strong> At this point, you can change the editing permission for everyone in the organization by clicking on the drop-down menu option. Click on \u201cEditor\u201d.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheets-organization-role.webp” alt=”Share Google Sheets with everyone \u2014 group link role menu with Viewer, Commenter and Editor” title_text=”Group link role menu with Viewer, Commenter and Editor” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

5.<\/strong> Now, everyone in your group can edit. To update the permission, click \u201cDone\u201d.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/share-google-sheets-organization-editor.webp” alt=”Share Google Sheets with everyone \u2014 group link set to Editor next to the Done button” title_text=”Group link set to Editor next to the Done button” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

If you\u2019d like to change the permission back to restricted access to specific users, then change the option to \u201cRestricted\u201d in the \u201cShare with people and groups\u201d pop-up window where you added the emails.<\/p>\n

[\/et_pb_text][et_pb_text module_id=”how-to-make-a-google-sheet-public” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

How to make a Google Sheet public?<\/h2>\n

This sharing option is especially recommended in case you would like to make your Google Sheet public for users who don\u2019t have a Google account. However, it\u2019s recommended to set the Google Sheets to view-only or read-only to avoid unwanted changes and maintain data privacy. This is how to make a Google Sheet fully public.<\/p>\n

1.<\/strong> Repeat steps 1-2 from the previous section.<\/p>\n

2.<\/strong> Select \u201cAnyone with the link\u201d from the drop-down menu.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/make-google-sheet-public-anyone-with-link.webp” alt=”Make a Google Sheet public \u2014 link menu with Anyone with the link option” title_text=”Link menu with Anyone with the link option” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

3.<\/strong> Click on the permissions drop-down menu. Google displays the three options \u201cViewer\u201d, \u201cCommenter\u201d, and \u201cEditor\u201d. Click on \u201cViewer\u201d to only grant viewing or read-only rights.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/make-google-sheet-public-role-menu.webp” alt=”Make a Google Sheet public \u2014 Anyone with the link role menu with Viewer, Commenter and Editor” title_text=”Anyone with the link role menu with Viewer, Commenter and Editor” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

4.<\/strong> Once you finish, click \u201cDone\u201d to update the sharing permissions.<\/p>\n

[\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/make-google-sheet-public-viewer-done.png” alt=”Make a Google Sheet public \u2014 Anyone with the link set to Viewer next to Done” title_text=”Anyone with the link set to Viewer next to Done” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text module_id=”how-to-create-a-google-sheet-and-share-i” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

How to create a Google Sheet and share it<\/h2>\n

If you are starting from scratch, you can create the spreadsheet and share it in a few clicks:<\/p>\n

    \n
  1. Type sheets.new in your browser’s address bar, or open Google Drive and click New, then Google Sheets.<\/li>\n
  2. Click “Untitled spreadsheet” in the top-left corner and type a name for the file.<\/li>\n
  3. Click the “Share” button in the top-right corner.<\/li>\n
  4. Add the email addresses of the people who need access and pick Viewer, Commenter, or Editor for each one. To share a link instead, change “Restricted” under “General access” to “Anyone with the link” and click “Copy link”.<\/li>\n
  5. Click “Send” or “Done”.<\/li>\n<\/ol>\n

    Name the file before you share it. Otherwise it shows up in people’s inboxes as “Untitled spreadsheet”.<\/p>\n

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    How to find Google Sheets shared with you<\/h2>\n

    Spreadsheets that other people share with you don’t appear in My Drive. To find them:<\/p>\n

      \n
    1. Open Google Drive and click “Shared with me” in the left menu.<\/li>\n
    2. Open the “Type” filter at the top and choose “Spreadsheets” to see only Google Sheets.<\/li>\n<\/ol>\n

      You can also go to the Google Sheets home screen at sheets.google.com, open the “Owned by anyone” drop-down, and select “Not owned by me”.<\/p>\n

      To keep a shared file close at hand, right-click it in “Shared with me” and choose Organize, then Add shortcut, to put a shortcut in My Drive.<\/p>\n

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      Conclusion<\/h2>\n

      Google Sheets provides possibly the fastest and easiest ways to share a file with others. This is precisely why it\u2019s crucial to understand all the options available to optimize collaboration. Unless you don\u2019t mind making your Google Sheets fully public and editable, it\u2019s critical to be aware of what goes on in every step.<\/p>\n

      You should now know how to share a Google Sheet using any of the options, by getting the link and copying it to your preferred communication channel, or directly adding the users\u2019 email in the Google Sheets sharing options. You have also seen the range of permissions available, from viewing to editing, depending on whether you wish to make the document fully public or restrict it to the email accounts in your organization.<\/p>\n

      If several teams need the same data, Sheetgo<\/a>, an AI-powered data automation platform, can send each team only the rows it needs from a master spreadsheet, so you don’t have to share the whole file with everyone. To learn more about Google Sheets and Excel collaboration features, these blog articles will be useful:<\/p>\n