[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
While Google Calendar is used to plan their weekly schedule, if the number of tasks and events to include is large, adding them to the calendar will only increase an already vast workload. Choosing to make a schedule in Google Sheets over any other calendar app is not only better thanks to its data capacity; it\u2019s also easier to manage and allows for multiple schedules to be included for the whole team.<\/p>\n
Whether you work individually or in a team, you can benefit from creating a customized weekly schedule to plan for your daily tasks in a fast and efficient way. In this article, you will learn how to use Google Sheets and Google Docs for scheduling, how to make a weekly schedule and an hourly schedule in Google Sheets, and how to make a calendar in Google Sheets.<\/p>\n
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Yes, you can! But before explaining how to make a schedule on Google Sheets, here are the main reasons you will want to choose it over any other time management app:<\/p>\n
Now that we know the many reasons to use Google Sheets for scheduling, here\u2019s how to make a weekly schedule in Google Sheets.<\/p>\n
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We all know how important it is to keep track of tasks, but we also know that creating a system can be time-consuming. If you ever asked yourself, \u201cHow do I make an hourly schedule in Google Sheets without wasting time?” keep reading.<\/p>\n
1.<\/strong> Open the Google Sheets app from your browser and click on the “Template gallery” button.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/schedule-google-sheets-template-gallery-button.webp” alt=”Schedule Google Sheets \u2014 Sheets home screen with the Template gallery button above Start a new spreadsheet” title_text=”Sheets home screen with the Template gallery button above Start a new spreadsheet” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 2.<\/strong> In the Template Gallery, scroll down and double-click on the \u201cSchedule template\u201d.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/schedule-google-sheets-schedule-template.webp” alt=”Schedule Google Sheets \u2014 template gallery with the Schedule template selected under Personal” title_text=”Template gallery with the Schedule template selected under Personal” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 3.<\/strong> The template will guide you from the beginning by recommending you to \u201cSet the starting date in cell C2. Rows 3 and 4 will automatically update with the correct dates and days of the week.”<\/p>\n Change to your date of preference by double-clicking on the cell. Here we will set the starting date to February 6.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/weekly-schedule-google-sheets-starting-date.webp” alt=”Weekly schedule in Google Sheets \u2014 date picker open on cell C2 of the Daily Schedule template” title_text=”Date picker open on cell C2 of the Daily Schedule template” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 4.<\/strong> Rows 3 and 4 have automatically been updated, so you can continue to customize your schedule.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/weekly-schedule-google-sheets-dates-updated.webp” alt=”Weekly schedule in Google Sheets \u2014 Daily Schedule for the week of February 6 with dates from Sunday to Saturday” title_text=”Daily Schedule for the week of February 6 with dates from Sunday to Saturday” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n As you can see, this template offers an intuitive and straightforward layout, so you can adapt to your working schedule. Here are a few things to consider before you begin:<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/weekly-schedule-google-sheets-notes-to-do.webp” alt=”Weekly schedule in Google Sheets \u2014 Notes and To do areas below the 30-minute time slots” title_text=”Notes and To do areas below the 30-minute time slots” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n The great thing is that you can preserve your week\u2019s workflow. As soon as you start a new week, you can simply change the starting date, as we explained before.<\/p>\n Now that you know how to create a general schedule in Google Sheets, let\u2019s see how to create an employee schedule in Google Sheets.<\/p>\n There are many reasons to create an employee schedule. The most common would be to keep track of staff progress and ensure everyone aligns with the primary business aim. We will continue from the last step in the previous section to apply to an employee schedule scenario.<\/p>\n 5.<\/strong> Click on the schedule title and change it to your business and the corresponding week number. Here I have named it \u2018ELITE CAF\u00c9 WEEK 1\u2019, starting from the week of February 7.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/employee-schedule-google-sheets-title.webp” alt=”Employee schedule in Google Sheets \u2014 schedule title renamed to Elite Cafe Week 1, week of February 7″ title_text=”Schedule title renamed to Elite Cafe Week 1, week of February 7″ align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 6.<\/strong> Include as many rows as needed to adapt to your weekly hours. To add more hours to your schedule, select the last row, right-click and select \u201cInsert 1 row above\u201d. Do so as many times as needed to complete the number of hours.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/employee-schedule-google-sheets-insert-rows.webp” alt=”Employee schedule in Google Sheets \u2014 right-click row menu with Insert 1 row above” title_text=”Right-click row menu with Insert 1 row above” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 7.<\/strong> Select the cell including the time, and drag it down to fill in the hours for your new rows automatically.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/employee-schedule-google-sheets-drag-time-slots.webp” alt=”Employee schedule in Google Sheets \u2014 time slots dragged down to 8:30 PM above the Notes area” title_text=”Time slots dragged down to 8:30 PM above the Notes area” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 8.<\/strong> Include the name of your staff according to their assigned shift.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/employee-schedule-google-sheets-staff-names.webp” alt=”Employee schedule in Google Sheets \u2014 staff names Sam and Jessica filled into the shift cells” title_text=”Staff names Sam and Jessica filled into the shift cells” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 9.<\/strong> The last step would be to share the schedule with your employees, which is as simple as clicking on the “Share” button to the far right of the Google Sheet.<\/p>\n For a temp who only needs access for a few weeks, you can also temporarily share Google Sheets<\/a> files.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/schedule-google-sheets-share-button.webp” alt=”Schedule Google Sheets \u2014 Share button at the top right of the Daily Schedule sheet” title_text=”Share button at the top right of the Daily Schedule sheet” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 10.<\/strong> Type in the email of your employees and click “Send” once finished.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/schedule-google-sheets-share-dialog.webp” alt=”Schedule Google Sheets \u2014 Share with people and groups dialog with an email added and the Send button” title_text=”Share with people and groups dialog with an email added and the Send button” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n So far, we have seen how to create a general and employee weekly schedule in Google Sheets. But, can you create a schedule in Google Docs?<\/p>\n Unfortunately, there are no built-in schedule templates in Google Docs. If you prefer to use Google Docs, you will need to create one manually or with the help of third-party templates.<\/p>\n Here is a list of third-party schedule templates you can open in Google Docs:<\/p>\n Now that you have seen how to create a schedule on a weekly and hourly basis, let\u2019s see how to make a calendar in Google Sheets.<\/p>\n [\/et_pb_text][et_pb_text module_id=”how-to-make-a-calendar-in-google-sheets” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n To create a yearly or monthly calendar in Google Sheets, follow these steps:<\/p>\n 1.<\/strong> Follow step 1 from the first section of this article.<\/p>\n 2.<\/strong> In the Template Gallery, scroll down and double-click on the \u201cAnnual Calendar\u201d template.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/calendar-google-sheets-annual-calendar-template.webp” alt=”Calendar in Google Sheets \u2014 template gallery with the Annual Calendar template under Personal” title_text=”Template gallery with the Annual Calendar template under Personal” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n 3.<\/strong> Go to the second tab, \u201cCustomize your calendar\u201d, where you can choose from 16 different themes. They outline the steps in the sheet.<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/calendar-google-sheets-customize-theme.webp” alt=”Calendar in Google Sheets \u2014 Customize your calendar tab with themed month previews” title_text=”Customize your calendar tab with themed month previews” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n We highly recommend this template since it automatically updates the year. You can also change the year manually in the first tab by simply entering the correct year. As we saw in the weekly schedule, you can preserve past annual calendars, as you only need to duplicate the Google Sheet to create a new calendar. If your events already live in Google Calendar, you can pull Google Calendar events into Google Sheets with Apps Script<\/a> instead of typing them in.<\/p>\n If you are interested in timing projects or tasks related to budgeting or reporting, Google Sheets also provides a variety of topic-based calendar templates:<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/static.sheetgo.com\/wp-content\/uploads\/2026\/10\/calendar-google-sheets-topic-templates.png” alt=”Calendar in Google Sheets \u2014 template gallery with yearly calendars, Team roster and Wedding planner” title_text=”Template gallery with yearly calendars, Team roster and Wedding planner” align=”center” _builder_version=”4.22.2″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][\/et_pb_image][et_pb_text module_id=”conclusion” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n In just a few clicks, you have learned how to make a weekly schedule on Google Sheets and develop your own customized calendar. In case you manage a project or lead a team, its collaborative and shareable features allow you to create and share your employee schedule in a quick and easy way, regardless of the amount of data or users. This is why Google Sheets continues to be the go-to platform for online collaboration, given its intuitive and versatile nature.<\/p>\n If you want to learn more about business templates to help speed up administrative tasks, check out the Top 11 Free Google Sheets Templates<\/a>.<\/p>\n\n
How do I create an employee schedule in Google Sheets?<\/h3>\n
How do I create a schedule in Google Docs?<\/h3>\n
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How to make a calendar in Google Sheets?<\/h2>\n
Conclusion<\/h2>\n